Applications To Increase Yours And Your Virtual Assistant’s Productivity

Hiring a Virtual Assistant to easily get tasks done is what most busy business owners have realized to be a great investment. This decision has freed up a lot of their time so they may focus better on strategy and business management. But one’s confidence should not only rely on the Virtual Assistant’s skills – but you should also keep track and make sure that they are producing quality work, and consistently.


The solution is to ensure easy and seamless collaboration, by taking advantage of available tools or applications online. Below is some productivity tool which both you and your Virtual Assistant can use, to ensure quality output and time efficiency in reaching your business goals.


Time Tracking


It’s relatively easier to track an in-house employee’s hours. In some companies, employees are given magnetic cards that not only serve as IDs and access cards but also send time stamps to a tracking system whenever they go in and out of the production area. And for remote workers or VA’s, the best way to track the hours they are working is with the use of tracking applications.


The popular choices are:

  • Harvest
  • Clockify
  • Toggl

Scheduling


While VA’s are great at what they do, they are also humans who make mistakes in tasks such as scheduling. This is why the use of online calendars and scheduling applications are important –so you can also double-check booked appointments if they are set on proper dates and time. Having access to scheduling apps will also help you decide better on how you spend your time, as well as preventing burnout by overbooking yourself with client appointments.


The popular choices are:

  • Calendly
  • Acuity
  • Appointy

Online Meeting and Messaging


When it comes to working with remote employees and virtual assistants, having different tools to communicate is important. While you may not be able to have them there physically for a department meeting or project briefing, online meeting apps can be used to still accomplish that. With these apps, you can talk face-to-face in real-time, as well as do presentations by sharing your screen. These apps also have a messaging feature for instant communication that doesn’t require face-to-face meetings.


The popular choices are:

  • Skype
  • Zoom

File Sharing


The easiest way to get tasks done is by collaboration; of time, skills, and ideas. And the best way to collaborate when you are working in different states, countries, or continents, is to have a common file-sharing tool or depository. Not only can these tools be used to keep documents and data organized, but it can also be used for real-time collaboration by letting users edit files in real-time.


The popular choices are:


  • One Drive
  • Google Drive

Making sure that remote employees and VA’s productivity yields quality results don’t have to eat so much of your time and attention. All one needs is to know the right tools to use, and a sufficient amount of communication to sort out priorities. Apply these and your business process will be smoother, and goals will be easier to attain.

Ready to find your perfect Virtual Assistant as you go more digital in this new normal? Start outsourcing with iHRBuddy today!

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